Choosing the best laser printer for a small business involves balancing speed, cost, versatility, and size. The Brother MFC-L2820DW stands out as the best overall due to its all-in-one functionality and reliable performance. For those prioritizing fast output, the Brother HL-L2460DW offers impressive speed and Wi-Fi connectivity. Smaller teams or budget-conscious buyers might prefer the HP Laserjet M140w for its simplicity and affordability. However, tradeoffs like higher ongoing toner costs or limited color options should be considered. Continue reading for a detailed breakdown of these options and more to find the perfect fit for your business.
Key Takeaways
- The top-ranked printers balance speed, cost-efficiency, and multifunctionality, making them suitable for small business environments.
- All-in-one models like the Brother MFC-L2820DW provide added value through scanning, copying, and faxing, which are often essential for small offices.
- Wireless connectivity and mobile printing features are common among the best options, offering flexibility for dynamic workspaces.
- Color laser printers are generally more expensive but are necessary for businesses that require professional color documents.
- Tradeoffs often involve choosing between initial investment, ongoing toner costs, and feature sets tailored to specific business needs.
More Details on Our Top Picks
Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax, Duplex, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
This all-in-one model stands out for its blend of space-saving design and powerful multifunctionality, making it ideal for small offices requiring reliable B&W printing, copying, scanning, and faxing in a compact footprint. Compared to the Brother HL-L2460DW, it offers faster scan speeds and a more intuitive touchscreen, but it involves a tradeoff with slightly higher initial cost and bulkier size. The 36 ppm print speed ensures quick document output, while the 50-page auto document feeder streamlines multi-page tasks. Its flexible connection options include dual-band Wi-Fi, Ethernet, and USB, plus cloud integration via the touchscreen, enhancing workflow. The Refresh EZ Print Subscription cuts toner costs by up to 50%, adding ongoing savings. However, its all-in-one configuration means more moving parts, which could increase maintenance needs over time. This pick is best for small teams needing a versatile, space-efficient printer with modern connectivity and ongoing toner savings.
Pros:- All-in-one functionality including fax, scan, and copy
- Fast print speeds up to 36 ppm
- Intuitive 2.7″ touchscreen with cloud support
- Includes Refresh subscription for toner savings
Cons:- Larger footprint compared to single-function printers
- Higher initial purchase price
- All-in-one design may lead to increased maintenance
Best for: Small office teams that need a reliable all-in-one device with high-speed printing and scanning capabilities.
Not ideal for: Larger businesses requiring high-volume or color printing, or users seeking a dedicated scanner only.
- Printer Type:Laser
- Print Speed:36 ppm
- Auto Document Feeder:50 pages
- Connectivity:Wi-Fi, Ethernet, USB
- Control Method:Touchscreen
- Maximum Copy Speed:36 ppm
Bottom line: This model suits small offices needing a compact, multifunction laser printer with modern features and cost-efficient toner management.
Brother HL-L2460DW Wireless Compact Monochrome Laser Printer with Duplex, Mobile Printing, Black & White Output | Includes Refresh Subscription Trial(1), Works with Alexa
This model makes a compelling case for budget-conscious small teams, offering reliable monochrome printing at a steady 36 ppm alongside duplex printing and mobile management via Brother’s app. Compared to the Brother MFC-L2820DW, it omits scanning and faxing functions, which simplifies maintenance and reduces cost, but limits multifunctionality. The 250-sheet paper tray and automatic duplex printing promote efficiency for high-volume tasks, while the wireless and Ethernet options provide flexible device management. Its straightforward setup process and ENERGY STAR compliance make it ideal for home offices seeking energy savings and ease of use. The Refresh toner subscription offers up to 50% savings, lowering ongoing costs. The primary tradeoff is the absence of scanning, which makes it less versatile for multi-tasking needs. This pick is best for home office users prioritizing cost-effective, high-volume B&W printing with minimal fuss.
Pros:- High-volume capacity with 250-sheet tray
- Automatic duplex printing saves paper
- Wireless and Ethernet connectivity
- Includes Refresh toner subscription
Cons:- No scanning or copying capabilities
- Limited to monochrome printing only
- Basic control interface without touchscreen
Best for: Home office users or small teams focused on high-volume black-and-white printing without need for scanning or copying.
Not ideal for: Small businesses that need all-in-one functions like scanning and faxing or color printing.
- Printer Type:Laser
- Print Speed:36 ppm
- Paper Capacity:250 sheets
- Connectivity:Wi-Fi, Ethernet, USB
- Control Method:Button controls
- Maximum Sheet Capacity:250
Bottom line: Ideal for households or small teams seeking a straightforward, high-capacity monochrome printer with low ongoing costs.
Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing, Black & White Output | Includes Refresh Subscription Trial(1), Works with Alexa
This compact printer appeals to users new to laser printing, offering a simple setup with just a USB or wireless connection and a print speed of 30 ppm. Unlike the larger Brother HL-L2460DW, it drops automatic duplex, but simplifies daily use for small-scale needs. Its 250-sheet tray and reliable wireless connectivity make it suitable for light to moderate printing tasks, with Brother’s Mobile Connect app providing remote management. The straightforward control panel and basic scan-to-email functionality make it accessible for those unfamiliar with complex printer settings. The Refresh toner subscription further reduces costs for infrequent printing. Its limitations include the absence of duplex and scan features, which might restrict productivity for more demanding workflows. This model is best for individuals or small teams just starting out with laser printers who value ease of use over advanced features.
Pros:- Simple setup via wireless or USB
- Compact and lightweight design
- Reliable wireless printing with Brother app
- Cost-saving Refresh toner included
Cons:- No duplex or scan functionality
- Limited to basic monochrome printing
- Lower paper capacity compared to larger models
Best for: First-time laser printer users or small teams with basic monochrome printing needs.
Not ideal for: Users needing duplex printing or multifunction capabilities like scanning and copying.
- Printer Type:Laser
- Print Speed:30 ppm
- Paper Capacity:250 sheets
- Connectivity:Wi-Fi, USB
- Control Method:Button and app
- Maximum Copy Resolution:600 x 600 dpi
Bottom line: A straightforward, beginner-friendly monochrome laser printer perfect for users seeking simplicity and affordability.
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
This model offers a comprehensive solution for small businesses that need print, scan, and copy functions in a compact form, with high speeds of 36 ppm and scan speeds up to 23.6/7.9 ipm. Compared with the Brother HL-L2405W, it adds scanning and copying, making it more versatile, though it shares the same footprint and high paper capacity. Its dual-band Wi-Fi and Ethernet support flexible device connections, while the 50-page auto document feeder streamlines multi-page tasks. Eco-friendly features like Toner Save Mode and automatic duplexing help reduce operational costs. The 1-year warranty and ongoing toner discounts via the Refresh plan make it a reliable workhorse for small teams. Its main tradeoff is a slightly higher price and increased complexity compared to single-function printers. This pick is suited for small businesses that need a multifunction device to handle a variety of document tasks efficiently.
Pros:- Multifunction: print, scan, copy
- Fast print speed up to 36 ppm
- Auto document feeder for multi-page copying/scanning
- Supports wireless and Ethernet connectivity
Cons:- Slightly larger and more expensive than monochrome-only models
- No color printing
- Complex setup for some network configurations
Best for: Small business teams requiring a reliable, versatile laser printer with scanning and copying capabilities.
Not ideal for: Solo users or very small teams with only basic printing needs, who may not utilize all functions.
- Printer Type:Laser MFP
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Connectivity:Wi-Fi, Ethernet
- Maximum Copy Speed:36 ppm
Bottom line: This model is ideal for small teams needing a multifunction laser printer with speed and flexible connectivity.
HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office Printer, Duplex, Best-for-Small Teams (9D2X4F)
This HP model stands out for its balance of speed and reliability, especially suited for small teams needing professional black-and-white documents. Compared to the Brother HL-L6200DW, it offers a slightly lower monthly duty cycle but excels in multitasking with fast scan, copy, and print functions in one device. Its auto duplex and 250-sheet input tray help streamline workflows, though it involves a higher initial cost and limited compatibility with non-HP cartridges. The 35 ppm speed and 1200 x 1200 dpi resolution ensure crisp output, making it ideal for busy offices that prioritize consistent quality and seamless wireless connectivity. However, it consumes more power (436W) than some competitors, which could be a concern for energy-conscious environments.
Pros:- Fast print speeds up to 35 ppm for high-volume tasks
- Auto 2-sided printing reduces paper use and costs
- 250-sheet input tray minimizes reloading frequency
- Reliable wireless connection for flexible office setup
Cons:- Higher power consumption at 436 watts
- Limited compatibility with third-party cartridges due to firmware restrictions
- Black-and-white only, limiting color output options
Best for: Small business teams needing fast, reliable monochrome printing with multifunction capabilities.
Not ideal for: Solo entrepreneurs or very small startups that don’t require high-volume printing or scanning features.
- Printer Type:Laser
- Print Speed:35 ppm
- Duplex:Auto
- Input Capacity:250 sheets
- Connectivity:Wireless, Ethernet, USB
- Maximum Print Resolution:1200 x 1200 dpi
- Weight:23.1 pounds
Bottom line: This model is perfect for small teams that need a dependable, all-in-one monochrome printer with fast throughput and minimal downtime.
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F)
This HP color laser printer makes the list for offices that regularly produce vibrant reports and presentations. Compared to the Brother MFC-L3720CDW, it offers superior color quality with TerraJet toner, at a slightly slower speed of 26 ppm. Its automatic duplex, 250-sheet input tray, and high-yield HP toner cartridges promote efficiency, though the initial cost is higher, and color printing can increase ongoing expenses. The device’s reliability and compatibility with HP cartridges provide peace of mind, while the flatbed scanner and auto document feeder enhance productivity. However, its power consumption (680W) and color-only printing limits might be drawbacks for cost-sensitive or monochrome-focused environments.
Pros:- Vivid color output with TerraJet toner
- Auto duplex and 250-sheet tray for efficiency
- High-yield toner cartridges reduce ongoing costs
- Reliable performance with trusted HP technology
Cons:- Higher initial purchase price compared to monochrome models
- Increased toner and energy costs due to higher power consumption
- Slower print speed at 26 ppm for color and black & white
Best for: Small offices requiring high-quality color output for reports, marketing materials, and client presentations.
Not ideal for: Solo users or cost-focused startups with limited need for color printing or scanning features.
- Printer Type:Laser
- Print Speed:26 ppm
- Duplex:Auto
- Input Capacity:250 sheets
- Connectivity:Wireless, Ethernet, USB
- Maximum Print Resolution:1200 x 1200 dpi
- Weight:44 pounds
Bottom line: Ideal for busy offices that depend on vibrant color documents and want dependable multifunction capabilities.
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready
This Brother model earns its place for small businesses that need a compact color laser with multifunction features, including fax. It offers a slower print speed of 19 ppm compared to the HP models but compensates with a robust 520-sheet capacity and built-in fax. Its 3.5″ color touchscreen streamlines workflow, especially with cloud integration. Compared to the HP 3301sdw, it provides a more versatile feature set in a smaller footprint, though at a potential tradeoff in speed and power efficiency, consuming 500W. Its high-resolution color output and mobile printing capabilities make it suitable for offices with varied device use, but the slower speed may be a bottleneck during busy periods.
Pros:- Color printing at 19 ppm with high resolution
- Includes fax functionality for comprehensive office use
- Large 520-sheet capacity reduces reloading
- Touchscreen interface simplifies task management
Cons:- Slower speed compared to HP monochrome models
- Higher power consumption (500W)
- Color printing costs may be higher due to toner usage
Best for: Small offices needing color printing, scanning, copying, and fax functions in a space-efficient design.
Not ideal for: High-volume environments where speed is critical or monochrome-only users.
- Printer Type:Laser
- Print Speed:19 ppm
- Duplex:Auto
- Input Capacity:250 sheets
- Connectivity:Wireless, Ethernet, USB
- Maximum Print Resolution:600 x 600 dpi
- Weight:29.8 pounds
Bottom line: Best suited for small offices that need a versatile, space-saving color multifunction printer with fax capabilities.
Brother HL-L6210DW (Wireless) Model Number HLL6210DW
This Brother HL-L6210DW is ideal for large-volume monochrome printing, especially compared to models like the HP LaserJet Pro 3101sdw that focus more on multifunctionality. Its impressive speed of 50 ppm makes it a top choice for busy workgroups needing rapid output. With a 520-sheet capacity and optional expandable trays, it handles extensive print runs with ease. The 1200 x 1200 dpi resolution ensures sharp black-and-white documents, and the advanced security features protect sensitive data. While it’s a cost-effective solution in the long run due to high-yield toner, it’s heavier (29.8 pounds) and consumes 680W, which might be a concern for smaller or energy-conscious offices. It’s best for those prioritizing speed over color or multifunction features.
Pros:- Exceptional print speed of 50 ppm for large jobs
- High-capacity 520-sheet tray supports extensive printing
- Excellent security and network features
- Reliable and durable with a 1-year warranty
Cons:- Heavier weight at nearly 30 pounds
- Higher power consumption (680W)
- Limited to monochrome printing, no color output
Best for: High-volume monochrome printing needs in busy offices or departments with demanding throughput requirements.
Not ideal for: Offices that require color printing or multifunction capabilities like scanning or copying.
- Printer Type:Laser
- Print Speed:50 ppm
- Duplex:Auto
- Input Capacity:520 sheets
- Connectivity:Wireless, Ethernet, USB
- Maximum Print Resolution:1200 x 1200 dpi
- Weight:29.8 pounds
Bottom line: This printer is perfect for offices where speed and volume outweigh the need for color or multifunction features.
How We Picked
The products in this roundup were evaluated based on performance, reliability, ease of use, cost of ownership, and versatility. We prioritized models that offer fast printing speeds, low maintenance, and good connectivity options suitable for small business workflows. Devices with multifunction capabilities were favored, as they eliminate the need for additional equipment. Cost considerations included both upfront price and ongoing toner expenses, ensuring the options represent good value. The ranking reflects a balance of these factors, highlighting models that deliver consistent results in the typical small office setting.Factors to Consider When Choosing Best Laser Printer For Small Business
When selecting the best laser printer for your small business, understanding key factors beyond just printer specs is essential. These considerations can help you avoid costly mistakes and find a model that truly fits your daily needs, budget, and workspace constraints.Performance and Speed
Fast printing speeds are vital when handling multiple documents daily, especially for busy small teams. Look for models that offer at least 20 pages per minute (ppm), but consider higher speeds (30+ ppm) if your workload demands it. Keep in mind that higher speeds can sometimes mean higher costs or larger footprints, so balance your throughput needs with available space and budget.
Cost of Ownership
Initial purchase price is just part of the total cost. Toner cartridges can be expensive, and some models offer high-yield options to reduce ongoing expenses. Check the cost per page and consider whether the printer uses affordable, readily available toner supplies. A slightly more expensive model could save money over time if it offers lower toner costs or better yield.
Multifunctionality
In small offices, having a printer that also scans, copies, and faxes can eliminate the need for multiple devices. However, multifunction printers tend to be larger and sometimes slower at individual tasks. Evaluate your specific needs—if you rarely scan or fax, a simpler printer may be more space-efficient and cost-effective.
Connectivity and Compatibility
Wireless and mobile printing capabilities are increasingly standard and can streamline workflows. Ensure the printer supports your preferred devices and operating systems. Features like NFC, cloud printing, and compatibility with popular apps can save time and reduce frustrations, especially in a flexible or hybrid work environment.
Size and Space
Small business spaces are often limited, so choosing a compact printer that fits your workspace is important. Be mindful of the printer’s dimensions and consider models with adjustable paper trays or stacking options. A slightly larger device might offer better features or capacity but could be impractical if space is tight.
Frequently Asked Questions
Is it better to buy a color or monochrome laser printer for my small business?
If your business primarily prints documents, forms, and reports, a monochrome laser printer usually offers lower initial and ongoing costs. However, if you need to produce marketing materials, presentations, or client-facing documents with color, investing in a color laser printer can enhance professionalism and impact. Consider how often you’ll need color printing and weigh that against the higher purchase and toner costs.
How important is wireless connectivity for a small business laser printer?
Wireless connectivity is often essential in small offices, where multiple users need access from different devices. It simplifies setup and reduces clutter by eliminating the need for physical cables. Additionally, features like mobile printing allow employees to print directly from smartphones or tablets, enhancing flexibility and productivity. If your team is remote or uses multiple devices, a wireless model makes a significant difference.
Should I prioritize speed over cost when choosing a laser printer?
Speed is important if your team processes high volumes daily, but it often comes with a higher upfront cost. If your printing needs are lighter or more occasional, a slower, more affordable model could be sufficient and save money. Consider your typical workload and whether faster output will genuinely improve your operational efficiency before paying extra for higher speeds.
Are multifunction printers more reliable than single-function models?
Multifunction printers provide added convenience by combining several functions into one device, but this can sometimes lead to increased complexity or slower performance for individual tasks. Reliability varies by brand and model; many high-end multifunction units are quite dependable, but cheaper models may experience more frequent issues. Assess your specific needs and choose a reputable brand to balance functionality with dependability.
What features should I avoid in a small business laser printer?
Be cautious of models with limited toner yields or high per-page costs, as they can quickly become expensive to operate. Avoid printers that lack modern connectivity options if your team relies on mobile or wireless workflows. Additionally, printers that are too large for your space or have complex setup procedures can hinder productivity. Focus on models that balance features with ease of use and cost efficiency.
Conclusion
For small businesses, the choice depends largely on your specific needs and budget. The Brother MFC-L2820DW remains the best overall, thanks to its versatility and reliable performance, making it ideal for most small teams. Budget-conscious buyers or those with limited space might prefer the HP Laserjet M140w for its affordability and simplicity. Larger or more demanding offices could benefit from the Brother HL-L2460DW or the color options of the Brother MFC-L3720CDW. If you require high-speed printing or advanced security, the Brother HL-6210DW offers a strong premium choice. Ultimately, matching the printer’s features to your operational priorities will ensure you get the best fit for your small business.
